Property Inventory Services
Across London
Every inspection is carried out by an accredited, fully insured clerk. Timestamped photographic reports delivered within 24 hours — ready for deposit schemes and adjudication.
Inventory Report
An inventory report is the most important document in a tenancy. It establishes the exact condition of a property — room by room, item by item — before a tenant moves in. Without a professional, independent inventory, landlords have no legal footing if a deposit dispute reaches adjudication.
Our reports cover every room, every surface, every fixture and fitting. We photograph everything, note condition in precise detail, and deliver a legally robust PDF within 24 hours.
- Full photographic schedule of every room
- Condition ratings: new, good, fair, poor
- Meter readings (gas, electric, water where accessible)
- Key schedule with count confirmation
- Appliance serial numbers and condition
- Furniture schedule (furnished properties)
- Secure PDF delivery within 24 hours
- Stored digitally for the tenancy duration
- ✓ Timestamped photographs with EXIF data intact
- ✓ Precise condition language — not vague notes
- ✓ Fully independent — no agency or landlord affiliation
- ✓ Trained to professional standards
- ✓ DBS checked & fully insured
- ✓ Accepted by all major deposit schemes (TDS, DPS, mydeposits)
Check-In Report
A check-in is carried out on the day the tenant moves in. Our clerk meets the tenant at the property, walks them through the inventory, confirms the condition of every room, and captures their signature on the report.
A signed check-in is critical. It means the tenant cannot later claim they were unaware of pre-existing marks, wear, or missing items. It creates a definitive, legally binding record of what was handed over on day one.
- Tenant present and walked through the property
- Condition confirmed against original inventory
- Any discrepancies noted at the point of move-in
- Keys handed over and schedule confirmed
- Digital tenant signature captured on the day
- Counter-signed PDF sent to agent within 24 hours
Booking a check-in on the same day as the inventory is more cost-effective — the clerk is already at the property and the inspection is fresh.
Standalone check-ins are ideal when you're using a pre-existing inventory or the tenancy start date is confirmed after the inventory is completed.
Email Us to Book →Check-Out Report
At the end of a tenancy, our clerk returns to the property and compares its current condition against the original inventory. Every change is documented — distinguishing between fair wear and tear (which cannot be charged to tenants) and actual damage or excessive deterioration (which can).
A professional check-out is what enables landlords to make successful deposit deductions. Without one, deposit scheme adjudicators routinely find in favour of tenants by default.
- Condition compared against original inventory item by item
- Every discrepancy photographed and described precisely
- Fair wear and tear clearly distinguished from damage
- Cleanliness assessed against check-in standard
- Keys and meter readings confirmed
- Report delivered within 24 hours
Tenants are not liable for gradual deterioration from normal use. Landlords frequently attempt to charge for items that constitute fair wear — and adjudicators dismiss these claims.
Our clerks are trained to make this distinction accurately. We document what is chargeable and what is not — protecting both landlords from unfair adjudication outcomes and tenants from unfair deductions.
Mid-Tenancy Inspection
A mid-tenancy inspection is a routine visit during an active tenancy to check the condition of the property, ensure the tenant is meeting their obligations, and identify any maintenance issues before they escalate.
Letting agents are usually contractually required to carry out periodic inspections on behalf of landlords. We handle these on your behalf — professionally, with a written report provided every time.
- General condition assessment of all rooms
- Identification of unreported maintenance issues
- Check for unauthorised occupants or pets
- Garden/exterior condition (where applicable)
- Written report with photographs delivered within 24 hours
- Suitable for standard tenancies, HMOs and portfolios
Managing multiple properties? We offer portfolio inspection scheduling — batching properties in the same area on the same day to minimise your costs.
Letting agents with 10+ inspections per month qualify for volume account pricing. Get in touch to discuss →
HMO Inspections
Houses in Multiple Occupation require a different approach to standard residential inventories. Each room is documented individually, communal areas are covered separately, and HMO licensing requirements are taken into account.
We price HMO services per room, with a minimum charge to reflect the complexity of the inspection. Bulk scheduling discounts are available for HMO portfolios.
- Each bedroom documented individually
- Communal areas covered: kitchen, bathrooms, hallways
- Per-room condition schedule with photographs
- Individual room check-ins with each tenant
- HMO-specific condition terminology
- Day-rate pricing available for large HMOs (6+ beds)
- + Out of hours (6–8pm): +£28
- + Saturday: +£22
- + Sunday / Bank Holiday: +£45
- + Late cancellation (<24h): £58
- + No-access visit: £58
- + Garden report: +£22
- + Outbuilding: +£26
Ready to book?
We confirm all bookings within 2 hours during business hours. Letting agents — ask about account pricing.